Executive Search Software

When it comes to executive search, the process is quite different from regular recruiting. The search for top-level executives for your clients demands a targeted approach, thorough networking, and a discreet evaluation process to ensure a perfect match. This is where specialized executive search software comes into play.

Unlike regular recruiting software, executive search software is designed to handle the complexities of the executive search process. It offers advanced search capabilities, strict data privacy measures, and candidate assessment tools tailored specifically to the demands of executive placements. Executive recruiting software ensures optimal results and sets executive search apart from regular recruiting.

In this blog, we have curated a list of top executive recruiting software along with their features, prices, pros, and cons to help you make the best choice.

What is Executive Search Software?

Executive search software offers a comprehensive suite of powerful tools like ATS, CRM, recruiting automation, and market analytics to cater to the complex demands of executive recruiting.

By harnessing the power of executive recruiting software, executive search agencies can elevate their executive search capabilities, attract top-tier executive talent, and deliver unparalleled services to clients.

Top executive search software

Here is the list of the top 15 executive search software for recruiting and staffing agencies:

1. Recruiterflow

executive recruiting software
Recruiterflow Badges

Recruiterflow’s ATS & CRM Rated 4.8/5 on Capterra.

Free Trial: Offers 14 days free trial.

Pricing: Paid plans start from $99/month/user.

Recruiterflow’s powerful automation, intuitive UI, and unique features make it the best executive search software. It empowers executive search agencies to efficiently find top-tier talent for their clients and streamline every aspect of the hiring process, ultimately delivering an extraordinary experience for clients and candidates.

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Why Recruiterflow is the best executive search software?

Discover why Recruiters love Recruiterflow.

Advanced ATS Capabilities

Recruiterflow’s ATS enables seamless candidate data tracking and management, ensuring you have a clear overview of the candidate pipeline. The activity log helps keep candidate interactions organized and accessible.

CRM for Client Relationship Management:

Nurture strong client relationships and efficiently track deals with Recruiterflow’s CRM functionalities, ensuring you maintain a strong rapport with your clients throughout the search process.

Customizable Branding

Stand out from the competition with Recruiterflow’s customizable branding options. Tailor the platform to represent your agency’s unique identity and make a lasting impression on clients and candidates.

Personalized Email Sequences

Engage candidates effectively and improve their experience by maintaining constant communication through personalized email sequences. This feature enhances candidate engagement and streamlines the outreach process.

Recruiting Automation

Save time and effort with Recruiterflow’s powerful automation capabilities. From communication and resume parsing to interview scheduling and calendar organization, the software streamlines your workflow and increases productivity.

Analytics and Reporting

Stay on top of key performance indicators (KPIs) and sales analytics with Recruiterflow’s analytics and reporting tools. Gain valuable insights into your executive search agency’s performance and make data-driven decisions.

Chrome Extension for Enhanced Efficiency

The Chrome Extension allows you to create visual candidate pipelines from anywhere, making it easier to import LinkedIn profiles and directly contact potential candidates.

1-Click Sourcing

Easily source and organize candidate profiles with a single click, simplifying and accelerating the candidate identification process.

Candidates and Pipeline Management

Effortlessly manage candidate details and nurture them through personalized email sequences. Stay updated on the status of your pipeline and maintain transparency with clients through the client portal.

Social Media and Job Board Integration

Recruiterflow offers seamless integration with various social media platforms and job boards, allowing you to manage job posts and ads in one place, saving time and effort.

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2. Invenias by Bullhorn

bullhorn executive search software

G2 Rating: 4.0/5

Capterra Rating: 4.1/5

Free Trial: Not mentioned on the website. 

Pricing: Available upon request.

Bullhorn is a versatile executive search platform offering cutting-edge features to expedite recruiting. The platform seeks out high-value candidate data, such as feedback, references, and referrals, from trusted sources while building upon base data found in resumes. Using this data, Bullhorn automatically generates comprehensive reports with insights to help you identify the best candidates.


  • The platform is GDPR and CCPA-compliant.
  • It is mobile-friendly.


  • The UI/UX is outdated and slow.
  • It provides limited software integrations.

3. Zoho Recruit

zoho recruit executive search software

G2 Rating: 4.4/5

Capterra Rating: 4.4/5

Free Trial: Offers free plans.

Pricing: Paid plans start from $25 per month.

Zoho Recruit leverages AI to identify and recruit top talent. The platform allows you to define the skills, characteristics, and other relevant data required for the role. Using this information, the software curates unique sourcing strategies that help you discover ideal candidates quickly.


  • The platform offers client and candidate portals for seamless communication and collaboration.
  • It provides flexible customization features.


  • It has limited third-party app integrations.
  • The UI occasionally experiences glitches.

4. Vincere

vincere executive search software

G2 Rating: 4.6/5

Capterra Rating: No rating available.

Free Trial: Not mentioned on the website.

Pricing: Available upon request.

Vincere elevates your executive recruiting process by offering advanced AI-based automation features to identify and geolocate candidates close to job locations in a unique map view. All you have to do is mention the expected qualifications and the software swiftly generates goals and ratios specific to your business. It also uses pre-built filters to drill down by brands, teams, and locations in real-time.


  • It provides an instant overview of the recruitment activity stage.
  • It offers customizable recruiting dashboards and reporting features.


  • It does not offer LinkedIn Recruiter integration.
  • The platform is not fit for multilingual recruitment.

5. FireFish

firefish executive search software

G2 Rating: 4.7/5

Capterra Rating: 4.6/5

Free Trial: Not mentioned on the website.

Pricing: Paid plans start from $60 per month.

FireFish offers a diverse recruiting, marketing, and management functionalities to source the best candidates. The platform’s candidate tracking system promptly notifies if a passive candidate actively starts looking for opportunities. So with the task management feature, you can promptly tap into the elite candidates before anyone else can.


  • It allows you to create, edit, and send contracts to be electronically signed, all from within your recruitment CRM.
  • It offers user-friendly Boolean and filtered searches that assist you in finding candidates and contacts within your database in seconds.


  • It does not offer marketing automation features.
  • The interface is difficult to navigate.

6. Recruit CRM

recruit crm executive search software

G2 Rating: 4.7/5

Capterra Rating: 4.9/5 

Free Trial: Offers free trial.

Pricing: Paid plans start from $85 per month.

Recruit CRM is an all-in-one executive search platform that manages everything from searching for exceptional top management candidates to handling clients. The software offers Boolean Search, Radius Search, and Powerful Filters to identify ideal candidates. It parses bulk resumes seamlessly, making it the perfect tool for high-scale recruiting needs.


  • The platform offers email integration options.
  • It provides excellent customer service.


  • It has a complicated UI/UX.
  • It does not offer Zapier integrations.

7. Loxo

loxo executive search software

G2 Rating: 4.7/5

Capterra Rating: 4.7/5

Free Trial: Offers free trial.

Pricing: Available upon request.

Loxo expedites the executive recruitment process by offering browser extensions that allow you to swiftly add candidates from LinkedIn, Indeed, and other job boards. The platform then creates individual profiles for every sourced candidate, detailing their skills, expertise, and any other role-relevant qualifications they possess. If interested in any candidate, you can contact them through the platform’s built-in texting and calling features.


  • The platform offers calendar, kanban, and list view options to customize your dashboard.
  • It offers cutting-edge search tools that quickly deliver candidates’ contact information.


  • The interface may seem complex for first-time users.
  • It does not allow third-party phone / VOIP service integrations.

8. Clockwork Recruiting

clockwork recruiting executive search software

G2 Rating: 3.3/5

Capterra Rating: 4.4/5

Free Trial: Not mentioned on the website.

Pricing: Available upon request.

Clockwork Recruiting offers a comprehensive set of convenient tools to support you throughout the recruiting process, encompassing everything from locating top talent to sealing the deal.  Additionally, it provides research strategies, candidate ranking features, and status-tracking tools that efficiently analyze bulk resumes, enabling you to cherry-pick the most qualified individuals for the role.


  • It offers email tools and templates to send emails to clients and candidates seamlessly.
  • Its robust CRM assists you in tracking and leveraging your relationships with your contacts.


  • It offers limited third-party app integrations.
  • The software occasionally experiences technical issues.

9. Thrive TRM

thrive trm executive search software

G2 Rating: No rating available.

Capterra Rating: No rating available.

Free Trial: Not mentioned on the website.

Pricing: Available upon request.

Thrive TRM is a cloud-based executive search platform that accelerates the recruitment procedure by offering real-time insights into candidate activity. The platform’s Chrome extensions automatically create and update candidate profiles sourced from other websites. With this data, Thrive TRM summarizes the candidates’ qualifications, skills, and expertise of the candidates in easily understandable visual snippets, making it easier for you to shortlist candidates.


  • The platform allows you to generate customizable search summaries and candidate reports.
  • It offers multiple email and third-party integrations.


  • It has a complicated UI/UX.
  • The platform lacks an online presence.

10. Crelate Talent

crelate executive search software

G2 Rating: 4.4/5

Capterra Rating: 4.5/5

Free Trial: Not mentioned on the website.

Pricing: Available upon request.

Crelate Talent is a flexible executive search platform that takes off your load from redundant admin tasks and instead helps you focus on core recruiting operations. With over ten years of expertise in the executive search field, the platform offers candidates, contracts, and engagement tracking that keeps your data clean and organized. It also provides advanced analytics tools to help you build personalized candidate reports for clients to view progress.


  • The platform’s dashboard is easy to use.
  • It offers a wide range of ATS integrations.


  • The platform doesn’t send prompt notifications.
  • Its parsing features are unreliable at times.

11. iSmartRecruit

ismartrecruit executive search software

G2 Rating: 4.8/5

Capterra Rating: 4.6/5

Free Trial: Not mentioned on the website.

Pricing: Available upon request.

iSmartRecruit streamlines recruiting by centralizing the executive database and managing the end-to-end information management of executive candidates. The platform lets you easily connect with executives via any communication channel, from email to SMS, with personalized automated messages for great engagement. It provides easy-to-use team collaboration features and enables executive recruiters to focus on building robust relationships with clients, engaging with top-level executives, and creating a positive experience for them.


  • It offers auto email and calendar synchronization features.
  • It uses AI-based matching software to suggest the best executives for the role.


  • The platform sometimes experiences technical difficulties.
  • The resume parsing features miss out on essential details from candidate resumes.

12. Talentis

talentis executive search software

G2 Rating: No rating available.

Capterra Rating: No rating available.

Free Trial: Not mentioned on the website.

Pricing: Paid plans start from $75 per month.

Talentis is a cloud-based, intuitive executive recruiting software. The platform offers advanced search tools that can scour over 600 million public profiles, regardless of LinkedIn subscription. It also offers next-generation Add-Ins for Microsoft Word and Outlook and a Google Chrome extension that presents context-sensitive information as you surf the web.


  • It uses big data and AI tools for executive search.
  • It expedites the search process by offering an active talent graph of 1 billion URLs.


  • The interface can be complex to use.
  • It does not offer automation features.

13. Tracker RMS

tracker rms executive search software

G2 Rating: 4.6/5

Capterra Rating: 4.7/5

Free Trial: Not mentioned on the website.

Pricing: Available upon request.

Tracker RMS facilitates a seamless executive recruiting process by streamlining everything from advertising job postings to onboarding candidates. With its automation tools, the platform updates job postings across numerous job portals and eliminates the need for frequent copy and pasting. 


  • The platform is simple and intuitive.
  • It allows for data storage.


  • The platform does not offer background check features.
  • The platform can be complex for first-time users.

Features of Executive Search Software

In executive search, it is imperative to maintain a cordial relationship with both the client and the candidate. To facilitate this, executive recruiting software comes with the following features:

1. Applicant Tracking System

Applicant Tracking System (ATS) consolidates critical candidate details and expedites the recruiting process. This software creates candidate profiles, stores documents, and provides real-time updates on progress.

ATS platforms integrate advanced AI and automation features that swiftly screen bulk resumes, reducing screening time to mere seconds. The gathered data is presented visually, empowering recruiters to shortlist candidates efficiently.

Most executive search software includes an in-built ATS, but if you prefer using a different ATS, ensure that the software offers integration options.

2. Automated Email Communication Tools

In executive search, it is crucial to maintain an engaging relationship with candidates. Therefore, recruiters must periodically send emails to provide progress updates and engage in marketing efforts.

A comprehensive executive search software provides built-in email tools that seamlessly send emails without manual intervention. Recruiters can choose the email template, personalize the content, and adjust the settings accordingly.

This automated functionality streamlines the communication process, allowing recruiters to efficiently manage their interactions and ensure effective engagement with clients and candidates.

3. Candidate Relationship Management (CRM) and Client Portal

Candidate Relationship Management (CRM) systems help agencies manage relationships with candidates and clients in one comprehensive window. In this system, recruiters can track and manage interactions with candidates. 

The system also comes with a client portal that stores client preferences, company profiles, and past interactions. Through this portal, recruiters can seamlessly connect with clients and provide them with updates on the recruitment progress.

In addition, CRM offers advanced analytics tools that provide visibility into recruiting activities and help recruiters make data-driven decisions.

4. User experience and support

An intuitive interface is an essential feature of executive search software. Recruiters should ensure that the software offers customization, automation features, and reliable technical support to streamline workflow effectively.

5. Software integrations and Browser extensions

Software integrations enable recruiters to seamlessly connect between executive recruitment software and other tools and platforms. This integration streamlines workflows, eliminates duplicate data entry, and enhances efficiency. 

Browser extensions, on the other hand, provide additional convenience by assisting with manual searches, candidate sourcing, resume parsing, and quick access to the candidate or client information. It reduces the need to switch between multiple tabs or applications.

Benefits Of Using Executive Search Software

Here are the benefits of using executive search software:

Accelerated Time-to-Hire

Executive recruiting software streamlines the process of finding top talent, reducing the time required to identify qualified candidates amidst a sea of applicants.

Focused Interviews

By leveraging the software, recruiters can ensure that they engage only with top candidates, eliminating wasted time on underqualified applicants and enhancing hiring efficiency.

Efficiently Filling Hard-to-Fill Roles

The software’s advanced capabilities enable businesses to swiftly locate highly specialized candidates for challenging and niche positions.

Cost Savings and Revenue Increase

Avoiding the hiring of underqualified candidates leads to cost savings and contributes to revenue growth by bringing in the best-suited talent for long-term success.

Reaching Passive Candidates

Engaging executives proves challenging as they are mostly passive candidates. Moreover, they currently hold demanding roles or are heavily invested in their company’s growth, leading to time constraints. Executive recruiting software excels at identifying and reaching passive candidates who may be more challenging to approach through traditional recruitment methods.

Also Read: Executive Search Challenges and tips to mitigate them

The Bottom Line

Given the proliferating talent shortage crisis, recruiters should change their traditional ways of recruiting and switch to executive search software that can do the heavy lifting for them and expedite the process.

If you’re seeking an all-encompassing executive search software solution, consider checking out Recruiterflow.

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1. What is executive search?

An executive search is a specialized form of recruitment that focuses on identifying and hiring top-level executives and senior-level professionals for organizations. If you want to know how to be successful in Executive Search Business, read our blog here.

2. What is retained search?

Retained search is a type of executive search where the recruiting firm is exclusively engaged by the client company to conduct a comprehensive search for a specific executive position. The firm is paid a retainer fee upfront for their services.

3. What is the difference between retained & contingent search?

The main difference between retained and contingent searches lies in the payment structure and exclusivity. In retained searches, the firm is paid a retainer fee and works exclusively for the client. In contingent searches, multiple firms may be engaged, and payment is usually made only upon successful placement.

4. What is the difference between recruitment vs executive search?

Recruitment is a broader term that refers to the process of sourcing, screening, and selecting candidates for job openings at various levels. Executive search, on the other hand, is a specific type of recruitment focused on senior-level positions.

5. Why do recruiting firms need executive search software?

Recruiting firms need executive search software to streamline and enhance their search process. Such software helps them manage candidate databases, track progress, automate tasks, and improve overall efficiency and effectiveness in identifying and placing executives.

6. What software do executive search firms use?

Executive search firms may use various software solutions tailored to their specific needs. Some commonly used software includes Bullhorn, RecruiterFlow, RecruitCRM, and other applicant tracking systems (ATS) with additional executive search features.

7. Who are the executive search competitors?

Competitors in the executive search industry include well-known firms such as Heidrick & Struggles, Spencer Stuart, Korn Ferry, Russell Reynolds Associates, Stanton Chase International, and many other regional and boutique executive search firms.

8. What is recruiting software?

Recruiting software refers to tools and platforms used by recruiting firms to manage and streamline their overall recruitment process. It typically includes features like job posting, applicant tracking, resume parsing, interview scheduling, and collaboration tools.

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