Recruiters spend only 37% of their time actually recruiting. So what takes up the rest of their time? The admin activities and the mundane repetitive tasks that don’t add value to a recruiter’s day.
Recruiting is a fast moving business. Recruiters understand that by talking to more candidates and onboarding more clients and roles is going to lead to higher placements and revenue. The value of their own time isn’t lost on them. Especially since the time spent can be easily correlated to money made. This is a great motivator!
So, if recruiters understand the value of their time, why is that they spend just 37% of it to things that actually add value? The reasons are a poor workflow and lack of productivity tools. Well, fret not, here are a few quick ways you can gain a massive boost to your productivity.
1. Figure out your workflow
You need to quickly figure out your workflow and break it down into small pieces of various activities you do to get better results. One of the best ways to achieve this is to follow activity-based recruiting framework. If you are an agency recruiter, your day can get overwhelming. There are loads of calls to be made to potential candidates, following up with your candidates and hiring manger, and a boatload of sales calls to be made on top of a growing pile of hiring manager concerns and candidate “special” requests! You get the point. IT IS EXHAUSTING. If you don’t divide your workflow in small chunks of actions to be taken, it can get bewildering and haywire.
2. Invest in technology and tools – it is worth it
There are a gazillion productivity tools out there that can have a tangible impact on how fast you can get shit done. Here are a few productivity tools you will find really helpful.
As Recruiters, you are going to be spending a bucket load of time in your inbox. You need a tool that works with you inside your inbox. If you are a Recruiterflow user, our chrome extension Robin will contextually surface all your candidate information right inside your inbox. In addition to that, you can use a tool like SalesHandy to track email opens and schedule your emails.
3. Automate what you can
I talk to people every day who look at automation with a skeptical eye. Plenty of reasons to do so! It will ruin the candidate experience. It will make mistakes and I will lose out on a client!
Well, making mistakes is human, not something that machines do. Some of the Recruiterflow users have automated large parts of their transactional emails and have saved hours every week. On average, email automation can save you 4-5 hours every week. To give you an example, every month, Recruiterflow users automate more than 80,000 emails and saved more than 1000 hours every month! This is a side benefit of following activity based recruiting. Once you breakdown your process into smaller pieces, you can delegate some of that work to machines and automate it.
4 Keep track of your activities
You can’t improve what you can’t measure. One of the simplest (and admittedly flawed ) measures of productivity is the number of actions you are taking every day. Measure the number of calls, emails, text messages and tasks you finish every day. Once you start measuring, you can start improving and get more done every day.
This measure is obviously flawed when considered in isolation. The number of activity does not correlate to the quality of those activities. However, when this data is seen with other data, it can be quite useful. Activity reports are a peek in what you did, how you did it and how to get better at it!
5 Stay away from toxicity
Every recruiter has a nightmare candidate and a nightmare client story. Stay the hell away from them. They are time blackholes without much return at the end. If you face a candidate or a hiring manager with impossible expectations and unwilling to listen to reason, it is better to just pass.
Finally, keep a hawk’s eye on your recruiting productivity. See what are the biggest roadblocks for you to spread your wings and aggressively cut them out.