20 Best Interview Scheduling Software in 2025 [Free + Paid]
An interview scheduling software automates interview scheduling and calendar integrations to help you meet the demands of modern recruitment.
Instead of doing rounds of follow-ups and coordination with hiring managers and candidates to find a suitable interview slot, the software seamlessly integrates with your calendar and makes the process hassle-free.
We’ve compiled a list of 20 best interview scheduling software that can help you engage, and hire the best talent for your clients.
What is interview scheduling software?
An interview scheduling software is a recruiting tool that automates the job of setting up interview dates, and time slots for candidates.
It eliminates the need for repetitive back-and-forth emails to mutually agree upon an interview schedule by allowing candidates to pick a suitable interview slot out of the available slots seamlessly.
Best interview scheduling software comparison
| Software | Best for | Price |
| Clear Company | Self-service scheduling | Custom |
| Calendly | Ending automated reminders | Starts at $0 |
| Sense | Reducing time-to-hire | Custom |
| Grayscale | Engaging your candidates | Custom |
| Paradox | Conversational AI assistance | Custom |
| Modernloop | Syncing the team’s calender | Custom |
| GoodTime | AI-powered enterprise interview scheduling | Custom |
| myinterview | Virtual TA handling interview scheduling | Custom |
| VidCruiter | Integrating multiple calendars | Custom |
| HireVue | Setting rules for interview scheduling | Custom |
| Clara | Scheduling interviews via emails | New pricing coming soon |
| GliderAI | Interviewing tech and non-tech talents | Custom |
| YouCanBookMe | Automating text and email reminders | Starts at $0 |
| Cronofy | Scheduling multi-person interviews | Starts at $15 per month |
| Ashby | Booking interviews 3x faster | Starts at $300 per month |
| Yello | Easy scheduling and re-scheduling | Custom |
| Hellohire | Managing candidates from different time zones | Starts at $0 |
| Picktime | Unlimited interview bookings | Starts at $0 |
| Setmore | Displaying real-time interview schedule | Starts at $0 |
| Rooster | Integrating with multiple tools | Custom |
1. Clear Company
Clear Company comes with useful features to help you create a frictionless interview process and engage your candidates throughout the hiring process. You can sync your calendars in it and coordinate with the candidate and the hiring teams within seconds!
Key features
- The self-service scheduling allows for hassle-free interview scheduling
- You can easily set your virtual interviews with your video conferencing platform
- Send automated interview confirmations and reminders to all interview participants
Pros
- Deliver excellent candidate experience
- Streamline communication
Cons
- Users found it to be slow to load sometimes, as informed by G2 reviews
- You can’t send surveys or scorecards to candidates
Pricing: Custom
G2 rating: 4.5 rating out of 5
2. Calendly
While Calendly is popular amongst many businesses, be it solopreneurs, SMEs or large corporations, it’s highly applauded in the recruitment community as well. Especially, the fact that it’s free to use and has specific features for recruiters, makes it a top choice in interview scheduling.
Key features
- It integrates with your ATS, assessment platforms, and other recruiting tools, so you can schedule meetings directly from there
- Book the next interview steps in real-time with the Calendly extension
- Send automated reminders and follow-ups
Pros
- Boost candidate experience by adding custom questions on your booking pages
- It enables seamless multi-person scheduling
Cons
- Users expressed a need for customization of scheduling interfaces, as informed by G2 reviews
- Updating the calendar doesn’t reflect seamlessly for all invitees
Pricing:
- Free version: $0
- Standard: $10 /seat/month
- Teams: $16 /seat/month
- Enterprise: $15k /year
G2 rating: 4.7 rating out of 5
3. Sense
Sense is set out to help you hire faster and eliminate unnecessary hiccups from your interview scheduling process. It takes pride in decreasing the time-to-hire for its users by 30-81%!
What’s more exciting is their AI-enabled chatbot helping you prescreen and schedule candidates automatically—even when your team is offline.
Key features
- Send automated interview reminders to keep candidates engaged
- Flexible interview scheduling with your team based on their availability
- You can customize the entire booking flow, and meeting details including questions, meeting length, booking notice and more
Pros
- It’s easy to navigate and set up
- Their customer support is excellent
Cons
- Their phone app has a few flaws
- A G2 user reported an inconsistency with the message delivery
Pricing: Custom
G2 rating: 4.5 rating out of 5
4. Grayscale
Grayscale helps you engage your candidates via SMS and WhatsApp and schedule interviews with them, all within your ATS. You can automate your interview scheduling process and set reminders for all upcoming interviews.
Key features
- Two-way texting to help you meet your candidates where they are
- AI assistant to support candidates when they need help
- Grayscale claims to reduce interview ghosting by 53%
Pros
- Users love the response rates of candidate emails, as per G2 reviews
- It’s easy to use and set up
Cons
- It doesn’t notify about bounced emails or texts
- The self-service model could be better
Pricing: Custom
G2 rating: 4.5 rating out of 5
5. Paradox
Paradox enables conversational interview scheduling that allows you to run your scheduling process on autopilot, without having your recruiters spend hours on it. With the help of their conversational AI assistant, you can even prompt candidates to send in on-demand interview videos, fast-tracking the hiring process.
Key features
- Syncs directly with your recruiters’ and hiring managers’ calendars
- Conversational assistant Olivia manages reschedules and reminders
- Olivia can speak in 30+ languages to help you cater to a global audience
Pros
- The customer service is very accessible
- It’s time-saving and helps cut down on back-and-forth communication between candidates and recruiters
Cons
- Relying too much on tech to handle each and every interview scheduling function can lose the human touch
- It could be more user-friendly
Pricing: Custom
G2 rating: 4.7 rating out of 5
6. Modernloop
Modernloop helps in syncing your team’s calendar within seconds. With the algorithm identifying available slots for each interviewer, it’s easier to manage your team’s workload and scale your hiring plans.
Key features
- Build detailed interviewer profiles and set time zones, seniority levels, work profiles, etc
- Create cadences, and set up interviews in an organized way
- Send tailored invites to candidates including interviewers’ LinkedIn profiles to help the candidates prepare in advance
Pros
- It’s user-friendly and responsive
- It’s quick to schedule multiple interviews
Cons
- Occasional bugs are seen when the volume is unusually high
- It doesn’t update employee job titles automatically when there are promotions
Pricing: Custom
G2 rating: 4.6 rating out of 5
7. GoodTime
GoodTime uses human-centric AI to automate meeting coordination and handle 90% of your interview tasks. Its meeting intelligence functionality shows you exactly what works in your interview workflow and what can be improved.
Key features
- It’s easy to integrate with your current ATS and other recruiting tools
- Accommodates high-volume interview scheduling and engages candidates via SMS and WhatsApp
- Set auto-trigger messages and drip campaigns to candidates and interviewers for nudges and reminders
Pros
- The interface is intuitive and cuts down the clutter
- The customer support is very prompt and responsive
Cons
- A G2 user found the rescheduled data messy and disorganized
- No easy way to clear out unresponsive candidates’ data
Pricing: Custom
G2 rating: 4.3 rating out of 5
8. myInterview
myInterview is a candidate experience platform with a virtual TA Tiara that uses AI and automation to create a frictionless hiring experience. Besides just scheduling interviews, it introduces the hiring team to your candidates and makes sure they get a glimpse into the company culture.
Key features
- It’s easy to keep everyone from the hiring team on the same page
- Integrate with your current workflow
Pros
- The concept of video interviewing is very useful
- It’s easy to sort through candidates and organize your top choices
Cons
- Offers only chat-supported customer support
- Third-party platform integration isn’t that solid
Pricing: Custom
G2 rating: 4.8 rating out of 5
9. VidCruiter
VidCruiter is designed for corporate hiring to create better interview processes and foster flexibility. You can integrate multiple calendars and interviewers to share the real-time availability of interviewers.
Key features
- Send timely reminders to candidates and interviewers
- You get access to advanced interview rules to show availability based on specific conditions
- You can create branded scheduling pages to enhance your candidate experience
Pros
- It enhances interviewing efficiency and handles high-volume interviewing easily
- They have an excellent customer service
Cons
- A G2 user showed concern about automated emails going to junk
- Navigating through the platform can be difficult for users who are not familiar with the technology
Pricing: Custom
G2 rating: 4.8 rating out of 5
10. HireVue
HireVue allows you to set rules for each open role for smooth scheduling coordination. You can automatically invite a qualified candidate to the next interview stages and eliminate the back-and-forth of communication.
Key features
- Send invitations and reminders via text
- Candidates can self-schedule interviews by finding interviewer availability using calendar integration
- Manage hiring events on your calendar and send invitations to event registrants via text and email
Pros
- Setting up is effortless
- It’s easy to pre-record interviews
Cons
- The application often logs out on its own
- Can’t be used for scenarios other than video interviews
Pricing: Custom
G2 rating: 4.1 rating out of 5
11. Clara
Clara acts as your virtual employee that handles all the interview scheduling essentials for you. Simply add Clara to your emails as cc and she’ll do all the coordinating with the candidate bit—all you need to do is show up!
Key features
- It’s quick to set up and since she lives in your emails, there’s no learning curve of adapting to new software
- You get high visibility into your interviewing tasks
- The AI Clara is as good as a human assistant
Pros
- It represents you to your clients and candidates in a professional manner
- It serves as a cost-effective team member
Cons
- No option of changing Clara’s name
- It’s sometimes slow to respond on Sunday
Pricing: New pricing coming soon
G2 rating: 4.5 rating out of 5
12. GliderAI
GliderAI helps you interview tech and non-tech talent faster and smarter by automating manual tasks like schedule coordination and feedback collection. It gives you detailed insights from your interview data to understand who’s the best fit with the right skills.
Key features
- It provides you with a question library with hundreds of interactive questions
- Automate interview processes like scheduling, scoring, and collecting feedback
- Verify candidates through the interview process and flag fake candidates
Pros
- Assessing candidates of all skill sets is all done from the same platform
- The feature to identify fake candidates is really useful for increasing hiring efficiency
Cons
- Inviting candidates for interviews isn’t as smooth
- The UI can be better
Pricing: Custom
G2 rating: 4.8 rating out of 5
13. YouCanBookMe
YouCanBookMe makes interview scheduling hassle-free by automating text and email reminders and follow-ups. You can customize every aspect of your interview process—from booking forms to reminders—to deliver a personalized candidate experience.
Key features
- Unlimited number of booking pages and interview scheduling
- You can embed YouCanBookMe on your website
- Customize your booking page to suit your business
Pros
- The scheduling process basically runs on autopilot
- It’s incredibly straightforward to use and navigate
Cons
- A G2 user reported the need for the ability to build team member profiles
- There have been issues displaying and integrating the calendar on the website
Pricing:
- Free plan: $0
- Paid plan: $10.80 USD per calendar per month
G2 rating: 4.7 rating out of 5
14. Cronofy
Cronofy claims to help you schedule complex multiple-person interviews 12x faster. It integrates seamlessly with your ATS and calendars and automates interview sequences, irrespective of the volume.
Key features
- Integrates with many ATS solutions
- You can set up automation email triggers the moment you move a candidate to a particular interview stage
- You can customize the scheduling page for your brand
Pros
- It syncs up and integrates fast
- It has an easy drag-and-drop interface
Cons
- Needs better statistics and log filtering
- It can be costly for small businesses
Pricing
Team: $15 per month
Business: $799 per month
Enterprise: $2,999 per month
G2 rating: 4.8 rating out of 5
15. Ashby
Ashby’s interview scheduling functionality helps you book interviews 3x faster. You can easily schedule your multi-day panel interviews without worrying about time zones and make everything smooth for both candidates and your recruiting team.
Key features
- The direct booking feature comes with powerful settings like boolean logic to define interviewer pools
- Get Slack notifications on last-minute cancellations
- Connect with your recruitment toolkit seamlessly
Pros
- Reasonable pricing compared to other recruiting software in the market
- They keep introducing a lot of new features
Cons
- Customer support response time can be long sometimes
- It has a bit of a learning curve
Pricing
Foundations plan: Starts at $300 per month
Plus plan: Custom
G2 rating: 4.7 rating out of 5
16. Yello
Yello aims to help you schedule and re-schedule without hassle and enhance your candidate experience. Whether you want to schedule phone interviews, panel interviews or plan 15-minute sessions at campus career events, this complete scheduling suite takes care of it all with minimal human invention required.
Key features
- Your candidate can self-schedule their interviews based on the interviewers’ availability
- You can automate load balancing for back-to-back meetings to avoid burnout in your recruiting team
- Visualize pipeline health and overall ROI of your interview scheduling system
Pros
- You can stay anonymous by sending emails from a generic corporate email ID
- It’s great at collecting candidate info quickly
Cons
- There’s no API integration to set up an external vendor
- The UI/UX can be better
Pricing: Custom
G2 rating: 4.4 rating out of 5
17. Hellohire
Hellohire works as an AI-powered interview assistant who takes care of screening, engaging, and scheduling candidates for you. It works 24/7, so you don’t have to worry about managing candidates from different time zones.
Key features
- It easily connects with your Indeed account and your ATS
- You can send a branded interview scheduling page to your candidates
- Based on the first round of screening, it sends the link to schedule interviews with qualified candidates
Pros
- AI-powered candidate engagement allows you to conduct interviews without relying on resumes
- Helps you make objective hiring-based decisions
Cons
- Lacks detailed reporting functions
- It doesn’t allow interview recording
Pricing
Free: $0
Individual: $249 per month
G2 rating: 4.8 rating out of 5
18. Picktime
Picktime saves you from spending hours going back and forth on email threads by scheduling interviews and managing your recruiting staff. It’s a free appointment booking software that makes it a breeze for candidates to book interviews in the time frame you’re available.
Key features
- Allows unlimited bookings
- You can set custom business hours
- It makes rescheduling interviews easy with its simple drag-and-drop interface
Pros
- It’s highly customizable
- Displays detailed information about each scheduled meeting
Cons
- Doesn’t notify booked members in the event of change or rescheduling
- Payment methods are not compatible with every country
Pricing:
Free plan: $0
Starter plan: $3 per month per user
Pro plan: $ 2.25 per month per user
G2 rating: 4.8 rating out of 5
19. Setmore
Setmore is a free interview scheduling software that displays the real-time view of your interview schedule across multiple devices. Besides interview scheduling, you can use it for booking and hosting virtual events too!
Key features
- Align your different calendars to one interview scheduling tool
- Add multiple staff members for seamless collaboration
- Get real-time notifications whenever an interview is booked, canceled, or rescheduled
Pros
- You can customize everything down to your preferred color
- It’s simple to use and flexible
Cons
- Lacks user-facing search function or drop-down tabs
- The pricing plan could have been more customized
Pricing:
Free: $0 per month
Pro: $5 per month
Team: $5 per month
G2 rating: 4.5 rating out of 5
20. Rooster
Rooster integrates with your daily tools like Gsuite, recruiting solutions, Zoom, and more to schedule interviews with ease, while keeping all your tools in sync. It makes working with a global team and interviewing candidates from around the globe more accessible.
Key features
- Integrates bi-directionally with Workday
- You can mix and match your favorite email systems and web conferencing software as well
- You can showcase your organization’s culture and branding in your personalized email templates
Pros
- It provides real-time access to your weekly schedules and performance
- It has all the essential scheduling capabilities, including personalization, attachments, signatures, timezones, etc
Cons
- The performance data feels inaccurate to a G2 user
- Lacks the feature to find shared availability of interviewers
Pricing: Custom
G2 rating: 4.6 rating out of 5
Factors to consider when choosing interview scheduling software
While there are plenty of interview scheduling software options to choose from, consider the following factors before picking one.
- Ease of use: It should be easy to use and navigate by both recruiters and candidates. The idea is to make their jobs easier, not harder.
- Integration with your ATS: While it’s always easier and more convenient to choose a scheduling software that allows native integration with your ATS, also check if your ATS allows API integration.
- Calendar integration: What’s a scheduling software without a candidate integration? Make sure it integrates with multiple calendar tools like Google Calendar, Microsoft Outlook, Calendly and more.
- Scalability: Your interview scheduling tool should be able to handle large volumes of scheduling requests, as your organisation grows.
- Customer service: Make sure to check G2 reviews to understand their response time and efficiency.
Optimize your hiring process with interview scheduling
Whether you’re a small business looking for a cost-effective tool or a large enterprise needing a comprehensive scheduling solution, there’s something on this list for everyone.
Recruiterflow’s API and native integration allow you to integrate with the scheduling tool of your choice with just a few simple steps. You can schedule an event or an interview by enabling scheduling permissions and creating interview scorecards to incorporate data-driven hiring.
Try Recruiterflow for free today!
