Office Coordinator Job Description

Skills, Resposbilities and Job Description Template for Office Coordinator

Job Description

We are looking for a full-time, highly organized, energetic Office Coordinator to support our growing team’s needs. The ideal candidate will have a strong grasp of computer software and technology, but also enjoy interfacing with employees and vendors.

Successful candidate will have the ability to see and meet the needs of the team, work in a professional manner, and have the ability to multi-task between several projects with changing priorities while maintaining a cheerful and fun attitude.

Responsibilities

  • Greet visitors, handle incoming phone calls, receive and sort mail, handle package shipment and delivery
  • Manage vendors, food deliveries and take ownership of sourcing various office resources (must have own vehicle)
  • Coordinate on-boarding of new employees including workstation setup and benefits orientation
  • Support all office functions to keep things running smoothly in a fast-paced environment
  • Maintain records, ensure filing systems are securely kept current and accurate
  • Ensure office efficiency by anticipating and providing needed supplies, and identifying other necessary duties for productive operation
  • Handle equipment procurement and inventory, equipment setup
  • Assist with ad hoc projects and general administrative duties

Skills and Qualifications

  • BA/BS degree
  • Strong organizational skills, detail-oriented, and the ability to handle multiple priorities in a fluid startup environment
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Desire to contribute to our reputation, growth, culture and success
  • Magnetic personality, a sense of humor and ability to adapt to change
  • Experience providing administrative or front desk support in a startup environment is a plus

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