Sam already had 3 years of recruiting experience under his belt when he ventured out to start Total Aviation Staffing – a staffing firm that specializes in the aviation and aerospace industry. 

Sam’s vision for Total Aviation Staffing was clear – enabling recruiters to follow a process that helps them spend maximum time with candidates while machines take care of the mundane. His hypothesis was that if he could do this – he could do so much more with fewer resources than his giant competitors. In Sam’s own words –

“ I knew if there was a way to create a trigger based system to automate communication and collaboration in the team – that would be a game changer for the recruiting industry. I tried to make it work with various other recruiting software but just couldn’t stitch it together – well at least until I found Recruiterflow! When I saw the automation recipes – it was like a dream come true for me. It’s been a game changer for us!” 

Automated candidate matching 

When a candidate applies for a job, a recipe automatically adds candidate to other similar jobs that they are working on – maximizing their chances of making a potential match and placement. This enables them to present candidates to multiple opportunities, making it effortless for recruiters. This ensures that no potential opportunity is missed and that candidates are matched to all suitable positions quickly.

Internal communication triggers

As soon as a contact is created from a specific source, an internal communication is sent via Slack to team members, keeping everyone informed and aligned without manual intervention.

Also Read: How BardWood Reduced Their Time to Hire By 50% with Recruiterflow

Automated task creation

For new contacts, recipes create tasks to send an introductory email or make a call. This ensures prompt follow-up and engagement with potential candidates or clients.

Candidate notifications

Following Sam’s original vision of having trigger-based communications, TAS has automated 69306 emails and 48400 sms – which has saved them 980 human hours! Every time a candidate’s status changes in a job, automated notifications go out to candidates ensuring a fantastic candidate experience.

See these automations in action – Try Recruiterflow for Free

The Impact

“We would need 3x more people to do the same job if I didn’t have Recruiterflow!””

With Recruiterflow, Total Aviation Staffing redesigned its entire recruitment process for hyper scalability and productivity They built 900 custom recipes tailored to the specific needs of each hiring need. They automated candidate outreach, screening, interview scheduling and client communication. This enabled them to:

Increase productivity by 3x

With a lean team of 4 recruiters, TAS is able to manage an impressive 100-150 job orders at any given time, which is 3x more than they were able to do with their previous recruitment software. Sam estimates that without Recruiterflow, they would need three times the workforce to handle that volume.

Lower candidate drop-off rate

By automating repetitive tasks, recruiters have more time for meaningful interactions with candidates, leading to a higher show-up rate for interviews and a stronger employer brand.

Reduce customer churn

Automated updates and reporting keep clients informed and engaged about the hiring process, fostering strong relationships and more business opportunities.

Reduce time to make a new recruiter profitable

The automation and process created in Recruiterflow ensures that they don’t have to train their recruiters for too long and they get productive very fast. Currently, it takes just 6 weeks to make a new recruiter profitable for TAS!

TAS’s partnership with Recruiterflow is not just about solving a problem; it is about unlocking its full potential. By embracing automation and rethinking their processes, they transformed their business.