Positon: Executive Assistant

Location: Gastown, Vancouver. 

Overview:  

We are looking for an Executive Assistant to the CEO of the company. This person would assist the CEO in day to day activities as well as help with some program administration.    

Responsibilities:

• Supports the CEO and Special Project Leads as the central point of contact for managing schedules, activities, and events
• Responsible for performing analytical tasks ranging from simple to complex assignments, including development and maintenance of analytical tools, summary documents of information, presentations to deliver information to all levels within the organization and possibly system
• Ensure the office of the CEO is well managed on all fronts, including office organization, accounting and finances, document management, and more
• Create presentations, prepare meeting materials, prepare agendas, take notes
• Make business travel arrangements, prepare itineraries, manage travel accounts, research and obtain travel visas
• Track expenses and generate reports
• Draft letters, proposals, emails and memos
• Resolve incidents and problems escalated by various teams, customers, and system alerts
• Participate in day-to-day operations and maintenance of our programs and operations
• Make recommendations of processes and technologies that will improve efficiency and effectiveness to the team

Required Skills and Capabilities:

• Bachelor's Degree (Preferred)
• 3+ years of relevant experience
• An ability to take on new opportunities and challenges, with a passion to continue to develop and grow self
• Problem-solving mentality leveraging internal and/or external resources.
• Analytical and process oriented, with a proven track record of driving decisions collaboratively, resolving conflicts and ensuring follow through.
• A dedication to operational efficiency, investing in process and systems to improve team and business results
• The skills to set clear objectives and hold yourself accountable to reach your full capability and maximize your capacity
• The skills and education that are an asset to perform in the role and the appetite to continuously learn and develop oneself
• A commitment to quality and investing in results that add value and drive the business
• A sense of urgency executing job responsibilities, prioritizing urgent and important work
• An ability to identify, evaluate, and suggest business opportunities for today and tomorrow, considering top line and bottom line impacts