{"id":908,"date":"2019-04-11T15:55:00","date_gmt":"2019-04-11T15:55:00","guid":{"rendered":"https:\/\/recruiterflow.com\/blog\/?p=908"},"modified":"2026-01-16T11:31:56","modified_gmt":"2026-01-16T11:31:56","slug":"5-ways-improve-recruiting-productivity","status":"publish","type":"post","link":"https:\/\/recruiterflow.com\/blog\/5-ways-improve-recruiting-productivity\/","title":{"rendered":"5 ways to improve your recruiting productivity"},"content":{"rendered":"
\n

Recruiters spend only 37% of their time actually recruiting. So what makes up the rest of their time? The admin activities and the mundane repetitive tasks don\u2019t add value to a recruiter\u2019s day.\u00a0 <\/span><\/p>\n<\/div>\n

\n

Recruiting is a fast-moving business. <\/span>Recruiters understand that talking to more candidates and onboarding more clients and roles are going to lead to higher placements and revenue<\/span><\/span>. The value of their own time isn’t lost on them. Especially since the time spent can be <\/span>easily<\/span><\/span> correlated to money made. This is a great motivator! <\/span><\/p>\n

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\"recruiting<\/div>\n
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So, if recruiters understand the value of their time, why is it that they spend <\/span><\/span>just<\/span><\/span> 37% of it on things that actually add value<\/span><\/span>? The reasons are poor workflow and a lack of productivity tools. Well, fret not, here are a few quick ways you can gain a massive boost to your productivity.\u00a0 <\/span><\/p>\n

\u00a0<\/div>\n<\/div>\n\n\n

<\/span>1.  Figure out your workflow<\/strong>   <\/span><\/h2>\n\n\n\n

You need to quickly figure out your workflow<\/a> and break it down into small pieces of various activities you do to get better results. One of the best ways to achieve this is to follow an activity-based recruiting framework. If you are an agency recruiter, your day can get overwhelming. There are loads of calls to be made to potential candidates, following up with your candidates and hiring manager, and a boatload of sales calls to be made on top of a growing pile of hiring manager concerns and candidate \u201cspecial\u201d requests! You get the point. IT IS EXHAUSTING. If you don\u2019t divide your workflow into small chunks of actions to be taken, it can get bewildering and haywire.      

Also, check 6 Point Strategy to Improve the Recruitment Process<\/a>   <\/p>\n\n\n\n

<\/span> 2. Invest in technology and tools – it is worth it <\/span><\/h2>\n\n\n\n

  There are a gazillion productivity tools<\/a> out there that can have a tangible impact on how fast you can get shit done. Here are a few tools to boost your productivity that you will find really helpful. 

Also, check Bringing Productivity to Your Recruiting Operation: A Study on MBR Partners<\/a> <\/p>\n\n\n\n

Task manager<\/h3>\n\n\n\n

If you are using a modern recruitment CRM<\/a> like Recruiterflow, it will come equipped with a task management system internally. However, if your recruiting agency software<\/a> doesn\u2019t you can use a task management tool like Todoist<\/a>. Or if you’re specifically looking for a tool for payroll data and client billing, you could use Trackingtime<\/a>. <\/p>\n\n\n\n

Inbox Productivity<\/h3>\n\n\n\n

As Recruiters, you are going to be spending a bucket load of time in your inbox. You need a tool that works with you inside your inbox. If you are a Recruiterflow<\/a> user, our Chrome extension Robin will contextually surface all your candidate information right inside your inbox. In addition to that, you can use a tool like SalesHandy<\/a> to track email opens and schedule your emails.   Right Inbox is another great email productivity tool that allows you to schedule emails<\/a> and sends email reminders so you never lose track of important emails. <\/strong><\/p>\n\n\n\n

<\/span>3.    Automate what you can <\/span><\/h2>\n\n\n\n

  I talk to people every day who look at automation with a skeptical eye. Plenty of reasons to do so! It will ruin the candidate’s experience<\/a>. It will make mistakes and I will lose out on a client!   Well, making mistakes is human, not something that machines do. Some of the Recruiterflow users have automated large parts of their transactional emails and have saved hours every week. On average, email automation can save you 4-5 hours every week. To give you an example, every month, Recruiterflow users automate more than 80,000 emails and saved more than 1000 hours every month!  This is a side benefit of following activity based recruiting. Once you break down your process into smaller pieces, you can delegate some of that work to machines and automate it.  <\/p>\n\n\n\n

<\/span>4    Keep track of your activities <\/span><\/h2>\n\n\n\n

  You can\u2019t improve what you can\u2019t measure. One of the simplest (and admittedly flawed ) measures of productivity<\/a> is the number of actions you are taking every day. Measure the number of calls, emails, text messages, and tasks you finish every day. Once you start measuring, you can start improving and get more done every day. This measure is obviously flawed when considered in isolation. The number of activities does not correlate to the quality of those activities. However, when this data is seen with other data, it can be quite useful. Activity reports are a peek into what you did, how you did it, and how to get better at it! <\/p>\n\n\n\n

<\/span>5   Stay away from toxicity <\/span><\/h2>\n\n\n\n

Every recruiter has a nightmare candidate and a nightmare client story. Stay the hell away from them. They are time blackholes without much return at the end. If you face a candidate or a hiring manager with impossible expectations and unwillingness to listen to reason, it is better to just pass. Finally, keep a hawk\u2019s eye on your recruiting productivity. See what are the biggest roadblocks for you to spread your wings and aggressively cut them out.          <\/p>\n","protected":false},"excerpt":{"rendered":"

Recruiters spend only 37% of their time actually recruiting. So what makes up the rest of their time? The admin activities and the mundane repetitive tasks don\u2019t add value to a recruiter\u2019s day.\u00a0 Recruiting is a fast-moving business. Recruiters understand that talking to more candidates and onboarding more clients and roles are going to lead … 5 ways to improve your recruiting productivity<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":912,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[115],"tags":[164],"class_list":["post-908","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-recruitment","tag-productivity"],"acf":[],"yoast_head":"\nHow to improve your recruiting productivity - Recruiterflow<\/title>\n<meta name=\"description\" content=\"Recruiters spend only 37% of their time actually recruiting. 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