<\/span>What is payroll software?<\/span><\/h2>\r\n\r\n\r\n\r\nPayroll software is designed to automate and streamline managing employee payrolls. It helps businesses to calculate employee salaries, taxes, and other deductions accurately and quickly. The software can also manage employee attendance, leave, and other benefits.\u00a0<\/p>\r\n\r\n\r\n\r\n
Payroll software usually comes with features like direct deposit capabilities<\/a>, tax filing and compliance tools, and time tracking and scheduling. The software can also generate detailed reports and analytics on payroll data, making it easier for businesses to analyze payroll expenses.<\/p>\r\n\r\n\r\n\r\nAlso Read: How Staffing Automation Can Revamp Your Staffing Business <\/a><\/p>\r\n\r\n\r\n\r\n<\/span>Why should staffing agencies use payroll software<\/span><\/h2>\r\n\r\n\r\n\r\n![\"Payroll](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/03\/Why-staffing-agencies-should-use-payroll-softwares.png\")
<\/figure>\r\n\r\n\r\n\r\nEfficient Payroll Processing<\/strong><\/h3>\r\n\r\n\r\n\r\nCalculating the salary for each employee\/contractor can be time-consuming and presents a higher opportunity for manual errors. Utilizing payroll software, staffing agencies can automate this process<\/a>. Thus, spending less time on back-office activities and focusing on what matters most, placing top talent promptly. Using “error detections,” agencies can quickly identify areas that need attention, and once they have finished corrections, they can review payroll before submission.<\/p>\r\n\r\n\r\n\r\nCompliance\u00a0<\/strong><\/h3>\r\n\r\n\r\n\r\nMaintaining compliance can be challenging for staffing agencies, especially when dealing with multiple tax jurisdictions and industries. Misclassifying workers or incorrect tax withholdings can lead to severe financial penalties and lawsuits. Here are a few ways how payroll software can solve this challenge for staffing agencies.<\/p>\r\n\r\n\r\n\r\n
Correct Classification and Documentation<\/strong><\/h4>\r\n\r\n\r\n\r\nPayroll software can help staffing agencies keep accurate records of employee classification, including part-time, full-time, and contract workers. The software can also store employment documents in a secure, cloud-based system, ensuring they are easily accessible and organized. Tools like the hourly salary calculator<\/a> can further assist with correct wage calculations.<\/p>\r\n\r\n\r\n\r\nPayroll Compliance<\/h4>\r\n\r\n\r\n\r\n
Payroll software can help staffing agencies calculate and automate accurate payroll tax deductions<\/a> for federal, state, and local taxes. It can also manage other payroll compliance issues, such as garnishments and benefit deductions. With the ability to\u00a0easily calculate payroll taxes<\/a>\u00a0using automated systems, staffing agencies can focus on delivering high-quality services to their clients without worrying about compliance issues.<\/p>\r\n\r\n\r\n\r\nYear-End Forms<\/h4>\r\n\r\n\r\n\r\n
Payroll software can help streamline the year-end process by automatically populating year-end forms, ensuring timely distribution, and reducing manual entry errors.<\/p>\r\n\r\n\r\n\r\n
You can also explore our detailed guide on the Staffing Agency Contract Template<\/a> to simplify your contract management and get free downloadable templates!<\/p>\r\n\r\n\r\n\r\n<\/span>Unique features staffing agencies’ payroll software should have<\/span><\/h2>\r\n\r\n\r\n\r\nDue to the specific nature of business, staffing agencies have distinct business requirements that must be met. The Payroll software designed for staffing agencies must cater to these needs –\u00a0<\/p>\r\n\r\n\r\n\r\n
Integrates with other HR tools<\/h3>\r\n\r\n\r\n\r\n
Staffing agencies often face a major challenge in the form of high employee turnover rates, significantly higher than other types of businesses. The number of terminated employees can be as much as five to ten times the number of active employees.<\/p>\r\n\r\n\r\n\r\n
High employee turnover rates directly impact the Payroll and HRIS platform’s required functionality. Since staffing agencies are continuously hiring, the Payroll and HRIS system must support a robust Recruitment functionality, commonly known as the Application Tracking System (ATS).<\/p>\r\n\r\n\r\n\r\n
So while choosing Payroll software for your staffing agency, ensure that it has an open API to integrate with ATS software<\/a> available in the market.<\/p>\r\n\r\n\r\n\n\n![\"\"](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/04\/Best-Recruiting-software-for-recruiting-agencies-1024x505.png\")
<\/figure>\nModern Recruitment Software for Recruitment and Staffing Agencies<\/strong><\/p>\n\n\n\n\nBOOK DEMO<\/strong><\/a><\/div>\n<\/div>\n<\/div><\/div>\n<\/div><\/div>\n\r\n\r\n\r\nServes as the primary system of record<\/h3>\r\n\r\n\r\n\r\n
The payroll software should serve as the primary “System of Record” (SOR) for employee data for staffing agencies. This means that the system must support capturing and storing all employee details from the time of hiring until termination, including comprehensive notes taken during performance reviews, feedback provided, and any issues faced at the client site during the employee’s tenure with the agency.<\/p>\r\n\r\n\r\n\r\n
Provides customized reports\u00a0\u00a0<\/h3>\r\n\r\n\r\n\r\n
Staffing agencies have a unique business requirement to support the “Contract to Hire” concept, where clients can hire employees worldwide<\/a>, as provided by the agency, by paying a pre-agreed rate. The rate typically decreases as the employee works more hours at the client site and may become zero after a certain number of hours.<\/p>\r\n\r\n\r\n\r\nAs a result, clients frequently request staffing agencies to provide information about the hours worked by various employees. Staffing agencies need an efficient way to generate reports that display the hours worked by an employee on a particular client contract. Without these customized reports, agency staff may have to manually review different paystubs<\/a> of employees to calculate the total hours worked during a certain period.<\/p>\r\n\r\n\r\n\r\nThis manual process is time-consuming and prone to errors. So, choose payroll software that can generate these reports with a click.<\/p>\r\n\r\n\r\n\r\n
Also Read: Recruiting Tools to kick off your hiring process<\/a><\/p>\r\n\r\n\r\n\r\n<\/span>Types of Payroll software available in the market<\/span><\/h1>\r\n\r\n\r\n\r\n1.QuickBooks Payroll<\/h3>\r\n\r\n\r\n\r\n![\"Quickbooks](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/quickbooks-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 3.8\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.5\/5<\/p>\r\n\r\n\r\n\r\nIt is a cloud-based payroll software solution offered by Intuit, a leading accounting<\/a>, and financial management software provider for small and medium-sized businesses. The software is designed to help businesses manage their payroll processes efficiently and accurately. QuickBooks Payroll offers features, including automatic tax calculations, direct deposit, and on-time payroll processing, to help businesses streamline their payroll operations.<\/p>\r\n\r\n\r\n\r\nOne of the key benefits of using QuickBooks<\/a> Payroll is its ease of use. The software has a simple and intuitive interface allowing users to quickly and easily navigate the various features and functions. This makes it an ideal choice for small business owners with little experience with payroll management.<\/p>\r\n\r\n\r\n\r\nPricing Plans<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- A FREE Trial plan is available for 30 days<\/li>\r\n\r\n\r\n\r\n
- Core \u2013 $45 per month, plus $4 per employee.<\/li>\r\n\r\n\r\n\r\n
- Premium \u2013 $75 per month, plus $8 per employee per month.<\/li>\r\n\r\n\r\n\r\n
- Elite \u2013 $125 per month, plus $10 per employee per month.\u00a0<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
2. Gusto<\/h3>\r\n\r\n\r\n\r\n![\"Gusto](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/gusto-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.2\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.6\/5<\/p>\r\n\r\n\r\n\r\nGusto is a highly user-friendly payroll software. Thanks to its affordable price tag, it offers some of the best payroll management features, making it an excellent choice for budding and growing staffing and recruitment companies. Besides payroll management, Gusto also provides solutions for employee lifecycle activities, including hiring, onboarding<\/a>, benefits management, and employee exits.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- Simple \u2014 $40\/month base price; $6\/month per person.<\/li>\r\n\r\n\r\n\r\n
- Plus \u2014 $80\/month base price; $12\/month per person.<\/li>\r\n\r\n\r\n\r\n
- Premium \u2014 Quoted-based pricing.<\/li>\r\n\r\n\r\n\r\n
- Contractor \u2014 $35\/month base price; $6\/month per person.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
3. OnPay<\/h3>\r\n\r\n\r\n\r\n![\"Onpay](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/onpay-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.8\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.8\/5<\/p>\r\n\r\n\r\n\r\nOnPay Payroll is an easy-to-use, simple, comprehensive payroll software offering scalable solutions for small and medium-sized businesses. A highly ranked payroll service<\/a>, OnPay offers a wide range of benefits outside standard payroll.<\/p>\r\n\r\n\r\n\r\nThis cloud-based software streamlines payroll processes and automates tax filing and payment workflows. Entering payroll information such as hours, tips, reimbursements, and bonuses seamlessly. It also incorporates other benefits (health insurance and 401(k) retirement) and compensation insurance for pay-as-you-go workers.<\/p>\r\n\r\n\r\n\r\n
Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- The first month is free.<\/li>\r\n\r\n\r\n\r\n
- Base: $40\/month base price<\/li>\r\n\r\n\r\n\r\n
- Plus: $6\/month per person.\u00a0<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
4. Justworks<\/h3>\r\n\r\n\r\n\r\n![\"Justworks](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/justworks-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.6\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.7\/5<\/p>\r\n\r\n\r\n\r\nJustworks<\/a>, the fastest-growing HR technology company, provides a seamless, simple, streamlined product built from the ground up, making it easier to start, run, and grow a business. This all-in-one platform enables employers to automate payroll, provides access to big-company benefits and HR tools, and provides 24\/7 support from dedicated experts.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- No trial period<\/li>\r\n\r\n\r\n\r\n
- Basic plan 2 to 4 members: $99 per employee\/month<\/li>\r\n\r\n\r\n\r\n
- Basic plan 5 to 24 members: $59 per employee\/month<\/li>\r\n\r\n\r\n\r\n
- Basic plan 25 to 99 members: $49 per employee\/month<\/li>\r\n\r\n\r\n\r\n
- The basic plan for more than 100 members: Contact the vendor<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
5. factoHR<\/strong><\/a><\/h3>\r\n\r\n\r\n\r\n![\"FActo](\"https:\/\/lh4.googleusercontent.com\/jaqjP__37r_icwyB7jmlNHcpI6FybAM0kcy5kOvhSw4hKstsq-x9-5GUJk4SiWwiz8INjq8CkQomRBE3rNkWKAZUuBbeAAD0wqT7jwnxCwvAkfvt0iVKmtYTk6NtjAW8kwQNYm5VyvNao5pLVrIN2GY\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.7\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 5.0\/5<\/p>\r\n\r\n\r\n\r\nfactoHR is a cloud-based HCM platform that makes it easier for you to smoothen HR operations. One of the most beneficial features this solution offers is the payroll management solution. You can seamlessly manage the entire payroll process, from hiring to retirement, with utmost efficiency and accuracy. Say goodbye to cumbersome manual calculations and welcome streamlined payroll management that saves you time and resources.<\/p>\r\n\r\n\r\n\r\n
Experience a seamless payroll management journey with factoHR Payroll Solution. Effortlessly manage intricate tasks, ensuring precise and punctual salary processing. Navigate through employee data, deductions, reimbursements, and taxes on a single user-friendly platform. Stay fully compliant with regulations and safeguard confidential payroll information. Unleash the potential of your HR department and elevate your organization’s payroll management to unparalleled heights. Join a multitude of contented businesses entrusting factoHR for a streamlined and highly productive future.<\/p>\r\n\r\n\r\n\r\n
Pricing Plan<\/strong><\/h3>\r\n\r\n\r\n\r\n\r\n- Free Trial<\/li>\r\n\r\n\r\n\r\n
- Essential Plan\u00a0<\/li>\r\n\r\n\r\n\r\n
- Advance Velocity Plan<\/li>\r\n\r\n\r\n\r\n
- Bolster Plan<\/li>\r\n\r\n\r\n\r\n
- Performer Plan (Visit the Official Site for Actual Pricing of these Plans)<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
6. UKG Pro<\/h3>\r\n\r\n\r\n\r\n![\"UKG](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/ukg-pro-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.2\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.2\/5<\/p>\r\n\r\n\r\n\r\nUKG Pro is an all-in-one software solution for business organizations. The software helps businesses in managing their HR and payroll requirements. The software is designed in such a way that the platform is user-friendly and offers a variety of features to help companies to streamline their HR processes. UKG Pro also believes in facilitating a self-service platform for employees. The candidates can track their pay stubs, request time off, and update their personal information. The software includes a robust reporting system that provides employee productivity<\/a> and compensation insights.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\nNot available<\/p>\r\n\r\n\r\n\r\n
7. Paylocity<\/h3>\r\n\r\n\r\n\r\n![\"Paylocity](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/paylocity-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.4\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.3\/5<\/p>\r\n\r\n\r\n\r\nPaylocity is a web-based payroll solution for small to mid-sized businesses. It provides tools such as QuickPay (to process payroll in batches), a paycheck calculator, third-party direct deposit and check-creation capabilities, and Affordable Care Act compliance. Additionally, users can access tax experts who can assist with tax filings and generate quarterly and year-end reports. Paylocity also offers automated benefits administration and time and labor management solutions to manage employee attendance<\/a> data.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\nNot available<\/p>\r\n\r\n\r\n\r\n
8. Workful<\/h3>\r\n\r\n\r\n\r\n![\"Workful](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/workful-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating: Not rating available<\/p>\r\n\r\n\r\n\r\n
Capterra Rating<\/a>: 5.0\/5<\/p>\r\n\r\n\r\n\r\nWorkful is an HR management solution for small businesses that offers features such as payroll processing, tax filing, employee onboarding, time tracking<\/a>, and more. It lets users sync payrolls with employee timesheets, expense reports, and PTO requests.<\/p>\r\n\r\n\r\n\r\nOther features include expense tracking, document management, internal communication, multiple pay rates, custom policies, and W-2 & 1099 filing<\/a>. Employees can clock in and out via a mobile app on the self-service portal. The centralized report library contains employee contact information, mileage reimbursements, paychecks, and timesheets.<\/p>\r\n\r\n\r\n\r\nWith Workful, businesses can automatically calculate payroll taxes, file annual W-2 wage<\/a> and tax statements, and receive payment reminders. Workful integrates with Intuit QuickBooks, allowing users to manage accounting operations<\/a> for internal and external stakeholders.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- 30-day FREE trial<\/li>\r\n\r\n\r\n\r\n
- Paid plan of $35\/month + $6\/team member\/month<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
9. Spine Payroll<\/h3>\r\n\r\n\r\n\r\n![\"Spine](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/spine-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.0\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 3.8\/5<\/p>\r\n\r\n\r\n\r\nSpine Payroll is an easy-to-use and hassle-free payroll management system. The system assists the client in managing the employees efficiently. One can also easily simplify complex HR and payroll activities. Along with this, Spine Payroll is highly flexible and customizable. The system consists of all the latest features to process things accurately.<\/p>\r\n\r\n\r\n\r\n
Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\nNot available<\/p>\r\n\r\n\r\n\r\n
10. Papaya Global<\/h3>\r\n\r\n\r\n\r\n![\"Papaya](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/papaya-global-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.3\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.6\/5<\/p>\r\n\r\n\r\n\r\nPapaya is a cloud-based solution that helps businesses manage global payroll<\/a> and cross-border payments. Its key features include cost breakdown analysis, data security, benefits administration, and records management. The integrated suite provides tools for hiring, onboarding, managing, and paying employees in a single end-to-end solution.<\/p>\r\n\r\n\r\n\r\nUsing a third-party Global Employer of Record<\/a> (EoR), the Papaya platform streamlines the hiring process across multiple countries and jurisdictions and manages classification and payments for domestic and foreign contract workers. It allows the collection of employee documentation on country-specific forms and sends alerts to employers for review when documents are needed. Managers can automate payroll processing in multiple currencies and monitor workforce spending on a centralized dashboard.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- Global Payroll and Payments: $20\/month\/employee<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
11. Rippling<\/h3>\r\n\r\n\r\n\r\n![\"Rippling](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/rippling-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.8\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.9\/5<\/p>\r\n\r\n\r\n\r\nRippling provides businesses with a centralized platform to manage HR, IT, and Finance. It consolidates various workforce systems such as payroll, expenses, benefits, and computers that are typically scattered across an organization. As a result, for the first time, businesses can automate and manage every aspect of the employee lifecycle in one system.<\/p>\r\n\r\n\r\n\r\n
For instance, Rippling<\/a> simplifies the onboarding process. Businesses can hire new employees from any location worldwide and configure their payroll, corporate card, computer, benefits, and third-party apps like Slack and Microsoft 365 in just 90 seconds.<\/p>\r\n\r\n\r\n\r\nPricing Plan: <\/strong><\/p>\r\n\r\n\r\n\r\n$8\/month\/employee<\/p>\r\n\r\n\r\n\r\n
12. Zimyo<\/h3>\r\n\r\n\r\n\r\n![\"Zimyo](\"https:\/\/recruiterflow.com\/blog\/wp-content\/uploads\/2023\/06\/zimyo-payroll-software.png\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating<\/a>: 4.4\/5<\/p>\r\n\r\n\r\n\r\nCapterra Rating<\/a>: 4.5\/5<\/p>\r\n\r\n\r\n\r\nZimyo is a prominent Human Resource Management System (HRMS) that caters to businesses of various sizes. It offers a comprehensive Human Capital Management (HCM) platform that covers all aspects of HR management. Zimyo’s HR solutions assist organizations in automating cumbersome HR tasks, facilitating payroll processing in just three clicks, managing employee expenses and reimbursements, promoting employee engagement<\/a>, monitoring and managing employee performance, streamlining recruitment<\/a> and onboarding processes, managing attendance and timesheets<\/a>, and providing creative and cost-effective financial solutions to employees.<\/p>\r\n\r\n\r\n\r\nPricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n- 14-day FREE trial<\/li>\r\n\r\n\r\n\r\n
- Basic 60 per user per month<\/li>\r\n\r\n\r\n\r\n
- Standard 120 per user per month<\/li>\r\n\r\n\r\n\r\n
- Enterprise 250 per user per month<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n
13. Homebase<\/strong><\/h3>\r\n\r\n\r\n\r\n![\"\"](\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXe441qoycazXuqL0CwMimyMLIqTzVv0SVhNpV0PLGaw5qerHLNlVfw7YsB85EEH2AjMk2pszRmihZn8Q0OahwCSmXJc4ro-UhSzZsaMd5jZtM5IoiSda6y-Ns9jb2aVo78xTr3YBQ?key=bS3sU9Fy5F_IL2A9Zobsyg\")
<\/figure>\r\n\r\n\r\n\r\nG2 Rating: 4.5\/5<\/strong><\/p>\r\n\r\n\r\n\r\nCapterra Rating: 4.6\/5<\/strong><\/p>\r\n\r\n\r\n\r\nHomebase is a cloud-based platform designed for small to medium-sized businesses, including staffing agencies that manage hourly workers across multiple locations or job sites. While best known for its employee scheduling and time tracking, Homebase also offers a fully integrated payroll solution that streamlines wage calculations, tax filings, and direct deposits.<\/p>\r\n\r\n\r\n\r\n
Also Read: How Staffing Automation Can Revamp Your Staffing Business <\/a><\/p>\r\n\r\n\r\n\r\n Calculating the salary for each employee\/contractor can be time-consuming and presents a higher opportunity for manual errors. Utilizing payroll software, staffing agencies can automate this process<\/a>. Thus, spending less time on back-office activities and focusing on what matters most, placing top talent promptly. Using “error detections,” agencies can quickly identify areas that need attention, and once they have finished corrections, they can review payroll before submission.<\/p>\r\n\r\n\r\n\r\n Maintaining compliance can be challenging for staffing agencies, especially when dealing with multiple tax jurisdictions and industries. Misclassifying workers or incorrect tax withholdings can lead to severe financial penalties and lawsuits. Here are a few ways how payroll software can solve this challenge for staffing agencies.<\/p>\r\n\r\n\r\n\r\n Payroll software can help staffing agencies keep accurate records of employee classification, including part-time, full-time, and contract workers. The software can also store employment documents in a secure, cloud-based system, ensuring they are easily accessible and organized. Tools like the hourly salary calculator<\/a> can further assist with correct wage calculations.<\/p>\r\n\r\n\r\n\r\n Payroll software can help staffing agencies calculate and automate accurate payroll tax deductions<\/a> for federal, state, and local taxes. It can also manage other payroll compliance issues, such as garnishments and benefit deductions. With the ability to\u00a0easily calculate payroll taxes<\/a>\u00a0using automated systems, staffing agencies can focus on delivering high-quality services to their clients without worrying about compliance issues.<\/p>\r\n\r\n\r\n\r\n Payroll software can help streamline the year-end process by automatically populating year-end forms, ensuring timely distribution, and reducing manual entry errors.<\/p>\r\n\r\n\r\n\r\n You can also explore our detailed guide on the Staffing Agency Contract Template<\/a> to simplify your contract management and get free downloadable templates!<\/p>\r\n\r\n\r\n\r\n Due to the specific nature of business, staffing agencies have distinct business requirements that must be met. The Payroll software designed for staffing agencies must cater to these needs –\u00a0<\/p>\r\n\r\n\r\n\r\n Staffing agencies often face a major challenge in the form of high employee turnover rates, significantly higher than other types of businesses. The number of terminated employees can be as much as five to ten times the number of active employees.<\/p>\r\n\r\n\r\n\r\n High employee turnover rates directly impact the Payroll and HRIS platform’s required functionality. Since staffing agencies are continuously hiring, the Payroll and HRIS system must support a robust Recruitment functionality, commonly known as the Application Tracking System (ATS).<\/p>\r\n\r\n\r\n\r\n So while choosing Payroll software for your staffing agency, ensure that it has an open API to integrate with ATS software<\/a> available in the market.<\/p>\r\n\r\n\r\n\n Modern Recruitment Software for Recruitment and Staffing Agencies<\/strong><\/p>\n\n\n\n The payroll software should serve as the primary “System of Record” (SOR) for employee data for staffing agencies. This means that the system must support capturing and storing all employee details from the time of hiring until termination, including comprehensive notes taken during performance reviews, feedback provided, and any issues faced at the client site during the employee’s tenure with the agency.<\/p>\r\n\r\n\r\n\r\n Staffing agencies have a unique business requirement to support the “Contract to Hire” concept, where clients can hire employees worldwide<\/a>, as provided by the agency, by paying a pre-agreed rate. The rate typically decreases as the employee works more hours at the client site and may become zero after a certain number of hours.<\/p>\r\n\r\n\r\n\r\n As a result, clients frequently request staffing agencies to provide information about the hours worked by various employees. Staffing agencies need an efficient way to generate reports that display the hours worked by an employee on a particular client contract. Without these customized reports, agency staff may have to manually review different paystubs<\/a> of employees to calculate the total hours worked during a certain period.<\/p>\r\n\r\n\r\n\r\n This manual process is time-consuming and prone to errors. So, choose payroll software that can generate these reports with a click.<\/p>\r\n\r\n\r\n\r\n Also Read: Recruiting Tools to kick off your hiring process<\/a><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 3.8\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.5\/5<\/p>\r\n\r\n\r\n\r\n It is a cloud-based payroll software solution offered by Intuit, a leading accounting<\/a>, and financial management software provider for small and medium-sized businesses. The software is designed to help businesses manage their payroll processes efficiently and accurately. QuickBooks Payroll offers features, including automatic tax calculations, direct deposit, and on-time payroll processing, to help businesses streamline their payroll operations.<\/p>\r\n\r\n\r\n\r\n One of the key benefits of using QuickBooks<\/a> Payroll is its ease of use. The software has a simple and intuitive interface allowing users to quickly and easily navigate the various features and functions. This makes it an ideal choice for small business owners with little experience with payroll management.<\/p>\r\n\r\n\r\n\r\n Pricing Plans<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.2\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.6\/5<\/p>\r\n\r\n\r\n\r\n Gusto is a highly user-friendly payroll software. Thanks to its affordable price tag, it offers some of the best payroll management features, making it an excellent choice for budding and growing staffing and recruitment companies. Besides payroll management, Gusto also provides solutions for employee lifecycle activities, including hiring, onboarding<\/a>, benefits management, and employee exits.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.8\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.8\/5<\/p>\r\n\r\n\r\n\r\n OnPay Payroll is an easy-to-use, simple, comprehensive payroll software offering scalable solutions for small and medium-sized businesses. A highly ranked payroll service<\/a>, OnPay offers a wide range of benefits outside standard payroll.<\/p>\r\n\r\n\r\n\r\n This cloud-based software streamlines payroll processes and automates tax filing and payment workflows. Entering payroll information such as hours, tips, reimbursements, and bonuses seamlessly. It also incorporates other benefits (health insurance and 401(k) retirement) and compensation insurance for pay-as-you-go workers.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.6\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.7\/5<\/p>\r\n\r\n\r\n\r\n Justworks<\/a>, the fastest-growing HR technology company, provides a seamless, simple, streamlined product built from the ground up, making it easier to start, run, and grow a business. This all-in-one platform enables employers to automate payroll, provides access to big-company benefits and HR tools, and provides 24\/7 support from dedicated experts.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.7\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 5.0\/5<\/p>\r\n\r\n\r\n\r\n factoHR is a cloud-based HCM platform that makes it easier for you to smoothen HR operations. One of the most beneficial features this solution offers is the payroll management solution. You can seamlessly manage the entire payroll process, from hiring to retirement, with utmost efficiency and accuracy. Say goodbye to cumbersome manual calculations and welcome streamlined payroll management that saves you time and resources.<\/p>\r\n\r\n\r\n\r\n Experience a seamless payroll management journey with factoHR Payroll Solution. Effortlessly manage intricate tasks, ensuring precise and punctual salary processing. Navigate through employee data, deductions, reimbursements, and taxes on a single user-friendly platform. Stay fully compliant with regulations and safeguard confidential payroll information. Unleash the potential of your HR department and elevate your organization’s payroll management to unparalleled heights. Join a multitude of contented businesses entrusting factoHR for a streamlined and highly productive future.<\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.2\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.2\/5<\/p>\r\n\r\n\r\n\r\n UKG Pro is an all-in-one software solution for business organizations. The software helps businesses in managing their HR and payroll requirements. The software is designed in such a way that the platform is user-friendly and offers a variety of features to help companies to streamline their HR processes. UKG Pro also believes in facilitating a self-service platform for employees. The candidates can track their pay stubs, request time off, and update their personal information. The software includes a robust reporting system that provides employee productivity<\/a> and compensation insights.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n Not available<\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.4\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.3\/5<\/p>\r\n\r\n\r\n\r\n Paylocity is a web-based payroll solution for small to mid-sized businesses. It provides tools such as QuickPay (to process payroll in batches), a paycheck calculator, third-party direct deposit and check-creation capabilities, and Affordable Care Act compliance. Additionally, users can access tax experts who can assist with tax filings and generate quarterly and year-end reports. Paylocity also offers automated benefits administration and time and labor management solutions to manage employee attendance<\/a> data.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n Not available<\/p>\r\n\r\n\r\n\r\n G2 Rating: Not rating available<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 5.0\/5<\/p>\r\n\r\n\r\n\r\n Workful is an HR management solution for small businesses that offers features such as payroll processing, tax filing, employee onboarding, time tracking<\/a>, and more. It lets users sync payrolls with employee timesheets, expense reports, and PTO requests.<\/p>\r\n\r\n\r\n\r\n Other features include expense tracking, document management, internal communication, multiple pay rates, custom policies, and W-2 & 1099 filing<\/a>. Employees can clock in and out via a mobile app on the self-service portal. The centralized report library contains employee contact information, mileage reimbursements, paychecks, and timesheets.<\/p>\r\n\r\n\r\n\r\n With Workful, businesses can automatically calculate payroll taxes, file annual W-2 wage<\/a> and tax statements, and receive payment reminders. Workful integrates with Intuit QuickBooks, allowing users to manage accounting operations<\/a> for internal and external stakeholders.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.0\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 3.8\/5<\/p>\r\n\r\n\r\n\r\n Spine Payroll is an easy-to-use and hassle-free payroll management system. The system assists the client in managing the employees efficiently. One can also easily simplify complex HR and payroll activities. Along with this, Spine Payroll is highly flexible and customizable. The system consists of all the latest features to process things accurately.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n Not available<\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.3\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.6\/5<\/p>\r\n\r\n\r\n\r\n Papaya is a cloud-based solution that helps businesses manage global payroll<\/a> and cross-border payments. Its key features include cost breakdown analysis, data security, benefits administration, and records management. The integrated suite provides tools for hiring, onboarding, managing, and paying employees in a single end-to-end solution.<\/p>\r\n\r\n\r\n\r\n Using a third-party Global Employer of Record<\/a> (EoR), the Papaya platform streamlines the hiring process across multiple countries and jurisdictions and manages classification and payments for domestic and foreign contract workers. It allows the collection of employee documentation on country-specific forms and sends alerts to employers for review when documents are needed. Managers can automate payroll processing in multiple currencies and monitor workforce spending on a centralized dashboard.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.8\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.9\/5<\/p>\r\n\r\n\r\n\r\n Rippling provides businesses with a centralized platform to manage HR, IT, and Finance. It consolidates various workforce systems such as payroll, expenses, benefits, and computers that are typically scattered across an organization. As a result, for the first time, businesses can automate and manage every aspect of the employee lifecycle in one system.<\/p>\r\n\r\n\r\n\r\n For instance, Rippling<\/a> simplifies the onboarding process. Businesses can hire new employees from any location worldwide and configure their payroll, corporate card, computer, benefits, and third-party apps like Slack and Microsoft 365 in just 90 seconds.<\/p>\r\n\r\n\r\n\r\n Pricing Plan: <\/strong><\/p>\r\n\r\n\r\n\r\n $8\/month\/employee<\/p>\r\n\r\n\r\n\r\n G2 Rating<\/a>: 4.4\/5<\/p>\r\n\r\n\r\n\r\n Capterra Rating<\/a>: 4.5\/5<\/p>\r\n\r\n\r\n\r\n Zimyo is a prominent Human Resource Management System (HRMS) that caters to businesses of various sizes. It offers a comprehensive Human Capital Management (HCM) platform that covers all aspects of HR management. Zimyo’s HR solutions assist organizations in automating cumbersome HR tasks, facilitating payroll processing in just three clicks, managing employee expenses and reimbursements, promoting employee engagement<\/a>, monitoring and managing employee performance, streamlining recruitment<\/a> and onboarding processes, managing attendance and timesheets<\/a>, and providing creative and cost-effective financial solutions to employees.<\/p>\r\n\r\n\r\n\r\n Pricing Plan<\/strong><\/p>\r\n\r\n\r\n\r\n G2 Rating: 4.5\/5<\/strong><\/p>\r\n\r\n\r\n\r\n Capterra Rating: 4.6\/5<\/strong><\/p>\r\n\r\n\r\n\r\n Homebase is a cloud-based platform designed for small to medium-sized businesses, including staffing agencies that manage hourly workers across multiple locations or job sites. While best known for its employee scheduling and time tracking, Homebase also offers a fully integrated payroll solution that streamlines wage calculations, tax filings, and direct deposits.<\/p>\r\n\r\n\r\n\r\n<\/span>Why should staffing agencies use payroll software<\/span><\/h2>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\nEfficient Payroll Processing<\/strong><\/h3>\r\n\r\n\r\n\r\n
Compliance\u00a0<\/strong><\/h3>\r\n\r\n\r\n\r\n
Correct Classification and Documentation<\/strong><\/h4>\r\n\r\n\r\n\r\n
Payroll Compliance<\/h4>\r\n\r\n\r\n\r\n
Year-End Forms<\/h4>\r\n\r\n\r\n\r\n
<\/span>Unique features staffing agencies’ payroll software should have<\/span><\/h2>\r\n\r\n\r\n\r\n
Integrates with other HR tools<\/h3>\r\n\r\n\r\n\r\n
<\/figure>Serves as the primary system of record<\/h3>\r\n\r\n\r\n\r\n
Provides customized reports\u00a0\u00a0<\/h3>\r\n\r\n\r\n\r\n
<\/span>Types of Payroll software available in the market<\/span><\/h1>\r\n\r\n\r\n\r\n
1.QuickBooks Payroll<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
2. Gusto<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
3. OnPay<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
4. Justworks<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
5. factoHR<\/strong><\/a><\/h3>\r\n\r\n\r\n\r\n
Pricing Plan<\/strong><\/h3>\r\n\r\n\r\n\r\n
\r\n
6. UKG Pro<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n7. Paylocity<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n8. Workful<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
9. Spine Payroll<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n10. Papaya Global<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
11. Rippling<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n12. Zimyo<\/h3>\r\n\r\n\r\n\r\n
<\/figure>\r\n\r\n\r\n\r\n\r\n
13. Homebase<\/strong><\/h3>\r\n\r\n\r\n\r\n