Executive and Personal Assistant

Brooklyn, NY 11249, Full time

Position: Executive and Personal Assistant

Based in Williamsburg, Brooklyn 11249

Full Time


Founded in 2013, Our client connects global brand leaders in fashion and jewelry with affluent Chinese travelers. We are a U.S.-based company operating in New York, London and Shanghai working with 45 brands in 3,000+ stores. Starting in 2018, we have expanded our existing business to offer unique travel and lifestyle experiences to the most discerning travelers.



What You Will Do


In this position you will serve as critical support to one executive leader and his family in Brooklyn. Workplace is flexible and hours are regular.


Role and Responsibilities:


-          Respond to calls and emails from external clients and partners and to confirm next steps

-          Draft, proofread and edit written communication to external parties

-          Research on specific topics and develop options for execution

-          Manage document filing including expense reports, presentation and contracts

-          Organize family matters e.g. Schedule appointment of 1) Doctor and hospital; 2) Application for tourism Visa 3) Find better insurance plan


You Must Have:


-          Superb planning and problem-solving capabilities and attention to details

-          Minimum 3 years’ experience supporting C-level executive in New York as an Executive and Personal Assistant

-          Fluent English speakers with extraordinary writing, editing and verbal communication skills

-          Proficiency with Excel, Keynote, Calendar on Mac

-          5+ years living experience in New York


Nice to Have:


-          Major in any of English/Art/History

-          Experience in Audit or Law

-          Multi-languages in any of German/ Portuguese/Italian

-          Advanced skills of Time Management, To-do tools e.g. Trello

-          Easier commute to Williamsburg, Brooklyn


We Provide:


-          Competitive compensation

-          Flexible working enviroment

-          Exposure to a network of high-level executives at our global-leading clients and partners


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