Virtual Executive Assistant/Recruiting Assistant

West Reading, Part time

Our CEO is looking for some part time help which could turn into a full time position. We are a growing company that is expanding our HR/Recruiting consulting practice. You will also be challenged by the high-energy environment where you will be a key player in promoting our brand. If you want to play an integral role in developing customer relationships and improving business processes, then consider working for us. This position is remote/virtual and open to candidates worldwide.

Job Responsibilities
  •  Offer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages.
  •  Facilitate inter-departmental communication by being a liaison between upper management and employees.
  •  Greet clients promptly and take care of their needs in a friendly and professional manner, while determining whether it is appropriate to direct them to upper management.
  •  Facilitate marketing efforts by providing scheduled clients with in-house design magazines to look at while they wait for scheduled meetings to begin.
  •  Arrange traveling details for upper management and assist in planning speaking engagements throughout the country on a quarterly or annual basis.
  •  Assist with filing expense reports, checking timesheets and ensuring that monthly payroll is completed accurately and on time.
  • Helping with accounting and billing in Xero.
  • Preparing graphics in Canva.
  •  Organize and file digital and physical documents, including client interest forms, design layouts, client information and various reports.
  •  Follow up with clients and potential clients on a weekly, monthly or annual basis as dictated by management to ensure that their needs are being adequately met and to build rapport.

  • Helping to organize and screen candidates. 
Job Skills & Qualifications

Required

  •  Strong knowledge of word processing and Microsoft Excel software, filing systems and general office procedures
  • Google Apps Experience
  • Xero Experience
  •  Verbal and written communication skills
  •  Well-developed interpersonal skills and knowledge of customer service principles, including customer needs assessments and customer satisfaction evaluations
  •  Accuracy and attention to details

Preferred
  •  High school diploma or equivalent
  •  Previous administrative experience
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